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Alero Records Management
- Overview |
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The
Alero Records Management solution is a layer on top of
the Alero Document Imaging and Document Management solutions and provides a full
range of record management services, including
identifying, classifying, archiving, preserving, and
destroying records. In contrast with
content-oriented records management products, the Alero
Records Management solution is designed to support
large and extensive enterprise records management
initiatives where a record can be any type of
information and not just a physical or electronic
document, surpassing other solutions in breadth, speed,
scalability and overall performance. This solution provides
a 360 degree management of records, delivering an
efficient and systematic control of the creation,
receipt, maintenance, use, and disposition of records,
including the processes for capturing and maintaining
evidence of and information about business activities
and transactions in the form of records.
Combined with powerful physical records management facilities,
Alero Records Management provides a solid foundation to
support even the most demanding records management environments.
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Solution Applications |
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Following are the applications delivered with
this solution. The Alero Web Client application is a
web-based, intuitive, and easy to use end user
application that will maximize the user experience of
working with enterprise information while minimizing the
training and support required by users. The Alero
Administration application is a web-based, user friendly
management application that simplifies and virtualizes
the administration of the system regardless of its
complexity.
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Alero Web Client Application
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Alero Administration Application |
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Solution Facts |
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Solution Type: |
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Records management. |
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Designed As: |
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High transaction records management. It is ideal
for ad-hoc or high transaction, high volume
records management environments. It can
handle hundreds, thousands, or millions of
documents per day. It is a horizontal solution
that can work for any industry and segment. |
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Solution Composition: |
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This solution is a package and includes the
following products and solutions: the
Alero
Express or
Enterprise Edition, depending on the number
of users and volumes,
one of the
Alero Capture
solutions,
the Alero Document
Imaging or
Document Management solution, depending on
the needs, the
Alero Content
Storage Management solution, and one of the
End User
applications. |
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Highlights: |
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The following list describes briefly the
highlights of this solution.
- Designed as a true enterprise-wide
solution
- Delivered as embeddable or as complete
solution
- Supports simple to very high transaction
environments
- No user, server, or transaction
limitations
- File format independent. Support any
type of file regardless of its characteristics,
including format, size, origin, etc.
- Complete life cycle management from
capture to destruction
- Comprehensive, granular security
- Platform independent (Windows, Unix
flavors, AS/400, etc.)
- Supports MS SQL Server, Oracle, Sybase,
DB2, and Informix
- Support for WebDAV
- Complete Audit and Trail
- Compliant with backup/disaster/recovery
strategies
- Support for high availability and
continuity
- Standards compliant
- Web-based administration and operation
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Functionality: |
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The functionality of this solution is divided
into the following categories:
- Capture. The capture of content is
provided by the Alero Capture application or
by a third party vendor. Alero provides some
interfaces to best of breed solutions, or
customers can also choose any solution of
preference. The capture process consists of
one or more of the following functions: single or batch
scanning, OCR/ICR, forms recognition,
barcode recognition, image cleanup,
indexing, validation, QA, etc.
- Content Management. The management of
content is provided by the Alero Document
Imaging solution. It supports indexing,
storing, searching, retrieving, viewing, foldering,
properties, printing, faxing, exporting, importing,
delivering, publishing, and many
other content functions.
- Document Management. The management of
documents is provided by the Alero Document
Management solution. It supports a full
range of library services, including version control,
check-out/check-in, audit, and revision
history.
- Records Management. The management of
records is provided by the Alero Records
Management solution. It supports creating,
approving, and enforcing records policies,
including a classification system and a
records retention policy; developing a
records storage plan, which includes the
short and long-term housing of physical
records and digital information; identifying
existing and newly created records,
classifying them, and then storing them
according to standard operating procedures;
coordinating access and circulation of
records within and even outside of an
organization; and executing a retention
policy to archive and destroy records
according to operational needs, operating
procedures, statutes, and regulations.
- Storage Management. The storage of content is
provided by the Alero Content Storage
Management solution. It is based on Life
Cycle profiles, which define the life of
each document in the system from its
creation up to its destruction. These life
cycle profiles define the number of copies
per document and the storage/device, location, and
retention to use per copy. It also supports functions like migration,
caching, domain, proximity, and throttling.
Storage management is an administration-free
task with this solution. The following
devices are supported: disk,
RAID, libraries (DVD/Optical), EMC Centera CAS, and Hitachi
HCAP.
- End User Application. It allows users to
work with content.
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Integration With: |
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This solution is integrated with Microsoft Office®
applications through Alero WebDAV. Users can
easily create, modify, revise or delete
documents from office applications. It is also
integrated with all the other services and
solutions provided by Alero, including the
repository, content, process, integration,
security and event services and solutions. |
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Solution Status: |
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Active and generally available. |
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Target Market: |
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Any. Horizontal solution. |
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Target Segment: |
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SMB (Small and Medium Business) and large
business. |
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Benefits: |
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Complete, off-the-shelf solution that can
dramatically simplify the installation,
configuration, maintenance and support of a
document imaging solution. Find out more
benefits... |
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This solution is based on the
Alero product. Find out more
product facts... |
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